Chesapeake Financial Shares, Inc.

Office Assistant

US-VA-Williamsburg
5000 Foundation St
Category
Administrative/Clerical

Overview

 

Chesapeake Bank

 

Want to work for a solid financial institution that expects 110% from its employees and rewards them accordingly? We work as a team and have high levels of engagement from our employees. A primary driver of engagement is job satisfaction. Contributors to this high level of job satisfaction are the Chesapeake benefits plan from competitive healthcare options to a generous vacation allotment. Commitment to community also plays into our job satisfaction. Chesapeake puts great emphasis on the fact that we are only as strong as the communities we serve. Therefore, we contribute dollars and hours of service to our local communities. And, we have fun doing it all!

  

Talk to us about a career that makes you want to get up and come to work, have fun and make a difference.

 

Summary:

Chesapeake Payment Systems is seeking a motivated, dependable, team player who thrives in a fast-paced work environment to serve as our Office Assistant. This position provides administrative, secretarial and clerical support to others in the department to maintain an efficient office environment. Chesapeake Payment Systems faces new challenges on a daily basis so it is crucial that all employees embrace change and have the ability to adapt to challenging priorities and learn new skills while achieving organizational objectives. The Office Assistant is a full time position that is in an open work environment. The position requires the ability to work independently.

Responsibilities

  • Assists with the preparation and verification of daily journal entries and account balances.
  • Assist the department finance team with reporting.
  • Receive, sort and distribute incoming mail and prepare outgoing mail
  • Maintain office filing and storage systems
  • Coordinate and organize conference room appointments and meetings
  • Assist with meeting and event planning and implementation
  • Monitor and maintain office supplies
  • Ensure office equipment is properly maintained, serviced and monitor supplies
  • Assist with answering phones as backup for the customer service team
  • Fax, scan and copy documents as requested
  • Perform work related errands as requested such as going to the post office and bank branch
  • Other duties as assigned.

Requirements

  • Proficient with Microsoft Office applications including Excel, Outlook and Word.
  • Aptitude to learn new software programs and job functions.
  • Excellent written and oral communications skills.
  • Demonstrate strong attention to detail.
  • Office assistant experience preferred
  • Financial services or bookkeeping experience a plus
  • A “Can Do” attitude.
  • Ability to work independently and in a team environment.
  • Ability to lift 50 lb. boxes to assist with inventory control.
  • Payment processing experience a plus.

 

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